Add employees one at a time, or invite a whole batch at once using a spreadsheet.
There are two ways to bring new employees into PrimeHR: invite them one by one, or upload many at once using the bulk template. Use single invites for occasional new hires, and bulk invites when onboarding several people together.
Inviting a single employee
Steps
Go to Employee Directory.
Click Invite Employee.
Select Single Employee.
Enter the employee's details:
Full Name (required)
Email Address (required)
Mobile Number (if applicable)
Department
Designation
Reporting Manager (if applicable)
Click Send Invite.
The employee receives an email invitation to complete their profile and activate their account.
Note: Double-check the email address before sending - this is what the employee uses to activate their account, so a typo here means the invite won't reach them.
Inviting employees in bulk
Use this when onboarding several employees at once, instead of adding them one by one.
Steps
Go to Employee Directory.
Click Invite Employee.
Select Bulk Employee Invite.
Download the bulk upload template.
Fill in each employee's details in the template.
Save the completed file.
Upload it back to PrimeHR.
Review the uploaded data - if any rows have errors (like a missing name or invalid email), PrimeHR will flag them so you can fix and re-upload before sending.
Click Send Invites to invite everyone whose details passed the check.
Each employee receives an invitation email to complete their profile and access PrimeHR.