Track PF, TDS, PT, and other statutory dues generated automatically from payroll — and mark them paid once deposited.
The Statutory Payments section tracks money your organization owes to government authorities or vendors because of payroll — things like PF (Provident Fund), TDS (Tax Deducted at Source), PT (Professional Tax), and Vendor TDS. Whenever payroll is processed, these obligations are created here automatically, so nothing needs to be entered manually.
What you can do
See every statutory obligation generated from payroll, automatically
Track whether each one is still pending or already paid
Mark a payment as Paid once it's actually been deposited
Search and filter by account, date, or status
Export records to CSV for accounting and reconciliation
Statutory payment records
Records shown here can include:
PF Payable — Provident Fund amount owed
TDS Payable — Tax Deducted at Source amount owed
PT Payable — Professional Tax amount owed
Vendor TDS — TDS owed on vendor-related transactions
Each record shows:
Expense Number
Title/Category
Vendor/Client
Payment Date
Amount / Net Paid
Payment Status
Example: after running payroll for a month, PrimeHR might automatically create separate PF, PT, and TDS payment records for that month.
Payment status
A statutory record can be:
Draft — the amount is payable, but hasn't been recorded as paid in PrimeHR yet
Paid — the amount has actually been deposited, and the payment has been recorded
Important: only mark a record as Paid once the amount has genuinely been deposited with the relevant authority or vendor — this isn't just a status toggle, it's meant to reflect reality.
How to record a statutory payment
Go to Finance → [PLACEHOLDER — confirm exact page name].
Find the record for the payment that's already been deposited.
Click Pay on that record.
The Mark as Paid window opens.
Review the payment details shown.
Enter or confirm the Payment Date.
Select the Bank Account used, if applicable.
Enter a Payment Reference, if available — e.g., a UPI reference, NEFT UTR (Unique Transaction Reference), bank transaction reference, or challan number.
Click Mark as Paid.
The record updates from Draft to Paid.
Filters & search
Search — by record details, title, or category
Bank Account — filter by the account used for payment
From Date / To Date — view records within a date range
Status — filter by payment status
Summary
At the top of the page: [PLACEHOLDER — confirm the actual summary cards, since "Total Expenses / Total Income" as written doesn't seem to fit a statutory payments page]
Export CSV
Download statutory payment records as a CSV file — useful for accounting, reconciliation, and reporting.