Manage everything you sell or buy - products, services, and stock levels - from one place.
The Products & Services module lets you manage your organization's products, services, and inventory in one place. Add items individually or in bulk, track stock as it moves, and get notified when something's running low.
Dashboard
A quick snapshot of your inventory:
Total Products & Services - how many items you have in the system
Total Stock - total quantity across all tracked inventory
Stock Logs - a running record of every stock movement (see below)
Low Stock - items that have hit or fallen below their reorder point, shown prominently at the top so nothing gets missed
How to add or edit a product/service
Click Add Product/Service (or Edit, on an existing entry).
Type - select Product or Service.
Name - e.g., "Laptop 15 inch".
Description (optional) - any extra detail.
Unit Price (₹) (optional) and Tax Rate (%) - the price and applicable GST rate.
HSN / SAC Code (optional) - the classification code.
Unit of Measure - how it's counted (e.g., pcs, kg, hr).
Track Inventory - turn this on if you want PrimeHR to maintain a running stock count and log every addition or deduction (purchases, sales, manual adjustments). Leave it off for items where quantity tracking doesn't apply, like most services. If Track Inventory is on, you can also set:
SKU (optional) - your own internal product code
Reorder Point - the stock quantity at which a low-stock alert triggers for this item
Current Stock - shown for reference only; actual stock changes happen from the Inventory page, not here
Warehouse / Location Tags - add one or more storage locations (press Enter after each)
Click Save (or Update, when editing).
Managing stock
Use the Inventory page to add or deduct stock for any tracked product - this is where actual stock quantities change, separate from the product's own edit form. From here you can:
View current stock for every tracked item
Add or deduct stock manually (e.g., after a stock count or correction)
See which items are approaching or below their reorder point
How to update stock
Go to Products & Services.
Find the product you want to update.
Click View Stock or Manage Stock.
Enter the quantity and a reason/note for the change.
Save - the product's Current Stock updates immediately, and the change is recorded in Stock Logs.
Bulk inventory
If you're adding many products at once, use bulk upload instead of adding them one by one - likely via an Excel template, similar to how Invoices supports bulk import.
How to bulk add inventory
Go to Products & Services.
Click Bulk Add (or Import).
Download the template.
Fill in your product details.
Upload the completed file.
Review and confirm - your products will be added automatically.
Stock logs
A complete history of every stock change - additions, deductions, and adjustments - so you can always see how a product's stock level got to where it is, similar to how Balance Logs works for leave.
Low stock
Each tracked product has its own Reorder Point - the stock level at which it counts as "low." Once a product's stock reaches or drops below that number, it appears in the Low Stock indicator at the top of the module, so you can restock before you run out.